How we use your information
This privacy notice tells you what to expect when the Digital Life Skills Company CIC (DLSCo) collects personal information. It applies to information we collect about:
- visitors to our websites;
- complainants and other individuals in relation to a data protection or freedom of information complaint or enquiry;
- people who use our services, e.g. who subscribe to our newsletter or request information from us;
- job applicants and our current and former employees, contractors, interns and volunteers.
Visitors to our websites
When someone visits our websitewe use a third party service, Google Analytics, to collect standard internet log information and details of visitors’ behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and explain what we intend to do with it.
Our website search is powered by WordPress. Search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected by either DLSCo. or any third party.
We use a third party provider, Mailchimp to deliver our e-newsletters. We gather statistics around email opening and clicks using industry standard technologies which help us monitor and improve our e-newsletter. For more information, please see Mailchimp’s privacy notice. We gather and process this information using the lawful basis of consent and will retain it in line with our retention policy, until you have been inactive for three years.
We use a third party service, WordPress.com, to publish our website which is developed by digital agency Shoga Ltd. The website is hosted by Amazon Web Services (AWS). For more information about how WordPress processes data, please see Automattic’s privacy notice. For more information about how AWS processes data, please see AWS’ privacy notice.
People who contact us via social media
We use Facebook and twitter for our social media interactions. If you send us a private or direct message via social media the message will be stored in line with our retention policy, for up to five years.It willbe shared with any other organisation.
People who email us or send us an enquiry through website contact form
If you send us an email or use an online contact form to send us a message, we will only use your personal information to respond to the message or as part of ongoing communication relating to your involvement with DLSCo.
We gather and process this information using the lawful basis of legitimate interest and it will be retained in line with our retention policy, until inactive for five years.
We never share personal data with other organisations except as required by law or where we are using a third party to carry out work for us.
If you would like us to delete your details, email email@example.com.
People who make a complaint to us
When we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved in the complaint.
We will only use the personal information we collect to process the complaint and to check on the level of service we provide. We may compile and publish statistics showing information like the number of complaints we receive, but not in a form which identifies anyone.
We will keep personal information contained in complaint files in line with our retention policy for five yearsfrom closure and using the lawful basis of legitimate interest. It will be in a secure environment and access to it will be restricted according to the ‘need to know’ principle.
People who subscribe to our e-newsletter
We use your email address to email you the DLSCo e-newsletter. This may include news about the organisation as well as information that we think you will find interesting or useful.
We never share personal data with other organisations except as required by law or where we are using a third party to carry out work for us. We use our best endeavours to keep data safe at all times. We gather and process this information using the lawful basis of consent and retain it in line with our retention policy until you have been inactive for three years.
If you don’t want to receive the DLSCo newsletter any more, you can unsubscribe by clicking the ‘unsubscribe’ link at the bottom of any e-newsletter.
If you would like us to delete your details, email firstname.lastname@example.org.
Job applicants – employees, volunteers and interns
If you have any queries about the process or how we handle your information please contact us at email@example.com.
What will we do with the information you provide to us?
All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. It will be gathered and processed on the lawful basis of legitimate interest and be retained in line with our retention policy for no longer than a year.
We will not share any of the information you provide during the recruitment process with any third parties. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
What information do we ask for, and why?
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.
The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t.
If you are unsuccessfulfollowing assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool in line with our retention policy, for a period of three years.If you say yes the information will be held on the legal basis of consent. We would contact you should any further suitable vacancies arise.
Employees, Contractors and Clients
Information is gathered, stored and processed on the lawful basis of contract in order to lawfully and appropriately manage payments for goods and services. It will be shared only as required by law and for tax purposes and retained for seven years fromthe end of the contract.
Under the Data Protection Act 1998, you have rights as an individual which you can exercise in relation to the information we hold about you.
You can read more about these rights here – https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/
Access to personal information
Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a request to DLSCo for any personal information we may hold you need to put the request in writing addressing it to our Information Governance Department, The Digital Life Skills Company CIC, 164 Dickens Lane, Stockport, SK12 1NU.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated in January, 2019.